Youth With A Mission Cap-Haiti (YWAM Cap-Haiti) respects the privacy and dignity of every person who visits our website, contacts our ministry, submits a prayer request, applies for training or volunteer service, subscribes to communications, or supports our work.
This Privacy Policy explains the types of personal information we may collect, how we use and protect that information, when it may be shared, and the choices available to you.
For this policy, “Youth With A Mission Cap-Haiti (YWAM Cap-Haiti),” “we,” “our,” and “us” refer to Youth With A Mission Cap-Haiti (YWAM Cap-Haiti) and, where relevant to ministry administration and support, its affiliated ministry relationship with Empower Nations.
Scope of this policy
This policy applies to personal information collected through the official Youth With A Mission Cap-Haiti (YWAM Cap-Haiti) website and website-connected forms or services.
It does not control independent third-party websites or platforms. When you follow a link to an outside donation processor, social media platform, video service, map, or other external provider, that provider’s privacy policy applies to the information it collects.
Information we collect
Information you provide directly
Depending on the form you choose to use, this may include:
- Your name
- Email address
- Telephone number
- Country or location
- Contact preferences and the reason for your message
- Prayer requests
- Ministry or church affiliation
- Volunteer interests, experience, and availability
- Training or DTS application and enquiry information
- Mission-team inquiry information
- Messages and other information you choose to submit
- Newsletter subscription information
- Donation-related contact details, once a donation platform is connected
- Administrator account information for authorized staff
Please do not provide sensitive personal information unless it is reasonably necessary for the request or application you are submitting.
Information collected automatically
When you use our forms, our website and hosting provider may record limited technical information, including:
- Internet Protocol address, used to limit repeated or automated form submissions
- Browser and device information sent by your browser
- Date and time of a submission
- Website error information needed to keep the site working
We do not currently operate advertising trackers or third-party marketing analytics on this website.
How we use information
We may use personal information to:
- Respond to inquiries and prayer requests
- Communicate about ministry programs and opportunities
- Review volunteer, mission-team, or training applications
- Coordinate accommodations, travel, service, and participation
- Process and acknowledge donations
- Send requested newsletters or ministry updates
- Maintain authorized staff accounts
- Protect the security and integrity of the website
- Prevent misuse, fraud, or unauthorized access
- Maintain ministry, financial, and administrative records
- Improve website performance and visitor experience
- Comply with legal, financial, safeguarding, and reporting obligations
- Protect the rights, safety, and wellbeing of visitors, participants, staff, and communities
We will not use personal information for materially unrelated purposes without appropriate notice or consent where required.
Sensitive information
Prayer requests, ministry applications, medical-service inquiries, or volunteer forms may contain information relating to health, religious beliefs, family circumstances, or other sensitive matters.
Please share only what is necessary. When you voluntarily provide sensitive information, we use it only for the ministry, application, care, safety, or administrative purpose for which it was submitted, subject to applicable law.
We do not publicly display prayer requests, health details, application information, or other sensitive information without clear permission.
Donations and payments
Giving is not processed on this website at this time. When a donation platform is connected, the information needed to complete a transaction will be collected and processed by an authorized third-party payment provider under its own privacy policy.
YWAM Cap-Haiti may receive information such as your name, contact information, donation amount, transaction date, designation, and limited transaction details needed for acknowledgment, accounting, reporting, and donor communication. This website does not receive or store complete payment-card numbers.
Donation records may be retained as necessary for accounting, reporting, fraud prevention, donor services, and legal compliance.
Data security
We use reasonable administrative, organizational, and technical measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure. Form submissions are sent over an encrypted connection and stored in a database that public visitors cannot read.
Access to private information and administrator tools is restricted to authorized individuals with a legitimate ministry or administrative need, and administrator sign-in is protected by a verified account.
No website, database, email, or Internet transmission can be guaranteed completely secure, so we cannot promise absolute security. If a security incident occurs, we will respond and provide legally required notifications where applicable.
Data retention
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including ministry administration, safeguarding, accounting, donor records, legal compliance, dispute resolution, and security.
Different types of information may require different retention periods. When information is no longer reasonably needed, we may delete, anonymize, or securely archive it, subject to applicable obligations.
International data processing
YWAM Cap-Haiti serves people internationally. Information may be processed or accessed in Haiti, the United States, or another country where authorized service providers or ministry personnel operate.
Privacy and data-protection laws may differ between countries. Where required, we take reasonable steps to protect information transferred internationally.
Your privacy choices
Depending on your location and applicable law, you may have the right to:
- Ask what personal information we hold about you
- Request access to that information
- Correct inaccurate information
- Request deletion of certain information
- Obtain a portable copy where applicable
- Withdraw consent where processing depends on consent
- Unsubscribe from nonessential communications
- Object to or restrict certain processing where applicable
- Appeal a decision concerning a qualifying privacy request
We may need to verify your identity before completing a request. Some requests may be limited by legal, safeguarding, accounting, security, or record-retention obligations.
Ministry newsletters and updates include a way to unsubscribe, and you may also ask us to remove you at any time.
Children’s privacy
This general website is not designed to collect personal information directly from children under 13 without appropriate involvement and authorization from a parent or legal guardian.
Although YWAM Cap-Haiti conducts ministries serving children and youth, information about minors is handled through appropriate adult, parental, ministry, or safeguarding processes.
If we learn that personal information was submitted directly by a child in a manner that should have required parental authorization, we will take appropriate steps to review and delete or properly handle that information.
Third-party websites
Our website may link to donation processors, partner organizations, social media platforms, videos, maps, or other third-party services.
We do not control the privacy, security, content, or data practices of independent third parties. Please review the privacy policies of those providers before submitting personal information.
Changes to this policy
We may update this Privacy Policy as our website, ministry activities, technology, or legal obligations change.
When changes are made, the “Last updated” date above is revised. If a change materially affects how personal information is used, we will provide additional notice where reasonably appropriate or legally required.
Contact us
For privacy questions or requests, contact Youth With A Mission Cap-Haiti (YWAM Cap-Haiti), Cap-Haitien, Haiti.
Please do not include passwords, complete payment-card numbers, government identification numbers, or unnecessary sensitive information in an email.
Contact us about privacyWe do not sell personal information.
Information you share is used for ministry, administrative, security, and legal purposes only.
Your information is handled with care.
Submissions travel over an encrypted connection and are visible only to authorized ministry staff.
This policy may be provided in multiple languages for accessibility. If a translated version differs from the English source, please contact us so the inconsistency can be reviewed. The English source will be used to resolve an inconsistency except where applicable law requires otherwise.